TERP Module

Rental Management

Hire anything out — machines, marquees, vehicles, shops — and settle it in the ledger.

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A complete hire business. Track each machine individually or a pool of four hundred chairs, price by the hour, day, week or month, take bookings online with an advance, hand over and inspect on return, charge damage and late fees, hold a refundable deposit, and settle a folio like a till. Long leases invoice themselves monthly. Every rupee posts a balanced voucher.

Key features

What you get

Assets tracked individually or as pooled stock — one excavator, or four hundred chairs
Rate cards by hour, day, week, month or event, with minimum units and rounding
Season rates that lift a price for the wedding months
Availability that refuses a double booking, checked again inside the transaction
Online booking with an iPay advance; deposits held as a liability, not income
Handover, return inspection, damage charges, late fees and extensions
Folio settle with full POS discipline — split tenders, server-recomputed totals
Bundles: a marquee, a hundred chairs and a PA sold as one thing
Services and products added to a hire; stock leaves the shelf at settle
Monthly rent invoicing for shops and property, accrued as a receivable
Sales & Profit: utilisation, revenue by asset, money held, return on each machine
Public website, customer portal, and a PIN yard app for the staff

See it in action

A worked example

A wedding hire, start to finish

1

A customer picks the Wedding package on your website and pays a 25% advance through iPay.

2

The advance sits in Customer Advances — a liability — because you have not delivered anything yet.

3

Your yard staff open the Hire Yard app on a phone, sign in with a PIN, and hand the items over.

4

A day late back, with a torn marquee panel: the app records the condition, the desk adds a late fee and a damage charge.

5

You settle the folio. The advance is released into revenue, the deposit is refunded less the damage, and one balanced voucher records all of it.

6

Sales & Profit shows what the marquee earned this month, and whether it has yet paid for itself.

Try it yourself

Live demo — Demo Hire (Demo Traders)

The yard app opens with PIN 1234. The customer portal signs in by phone — SMS is off on the demo, so the code is shown on screen.

Full back-office: https://terpapp.semicolans.com/login · workspace demo · user admin · password admin123

Demo data resets periodically. Please don’t enter real personal information.

Who it is for

Built for teams like these

Equipment hireEvent suppliersVehicle rentalProperty landlordsTool libraries

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★ Built-in AI assistant

New to Rental Management? Just ask.

Every TERP workspace includes an AI assistant that explains any Rental Management feature or report in plain language — so you and your team are productive from day one, no manual required. It answers from TERP's own guides, anytime.

Run your whole business on TERP

Every module shares one ledger, one customer list and one login.

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